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Friday Updates and Information - October 2, 2020
Posted on October 2, 2020 3:30 PM by AVCA Management
Hello and Happy Friday, 
The Board held our September Board Meeting this past Wednesday. Thank you to our residents for dialing in. 
  • The Annual Meeting is October 15th. We have quorum and thank all our awesome homeowners for mailing in and going online to vote. 
  • We will have a November and December combined Board meeting on Dec. 8th. (virtual)
  • The Board made adjustments to the 2021 Draft Budget.
  • We discussed the Villager and whether we want to go Bi-monthly or Quarterly. We will also place it online. No decision was made.
  • We discussed Capital Expenditures that the Board and homeowners have recommended.
  • We ordered 200 trees to be placed in certain parcels of common area, per advice of the Department of Forestry. 
Areas for improvement that were discussed. Sample ideas:
  • Choptank Field – the workout stations around the field are very old and worn / wet swampy areas in the field.
  • Building a path around the Mills Field to walk when kids are practicing
  • Adding seating areas to courts and fields 
  • Sprucing up Fincastle Field – the Baseball field needs attention. It is being used for dogs to run around. Dogs are not allowed on the fields.
  • The Volleyball sand court needs to be refreshed and a border placed around the sand.
  • The Basketball Courts at Fincastle Field need attention.
  • The Basketball Courts at the Woods need attention.
  • Reviewing all 13 tennis courts and comparing with the Reserve Study for scheduled maintenance. 
We are looking at all aspects of the Village and prioritizing. 
Exterior Applications
Homeowners: before you change anything on the exterior of your home, you must submit an application and receive approval first. 
We encourage ALL homeowners to come join our committees. Each meeting is listed online on our Calendar and posted in the Villager. 
Events committee
Finance Committee
Landscape committee
AERC Committee
Tennis committee / pickleball socials 
The Board discussed the Association's tree policy. The policy is very clear, moving forward there are just some questions regarding tree removal that was done in the past. If a tree is dead in a wooded area, our policy is to cut and lay it down. We are following up on complaints regarding trees located in swale areas, trees in swampy areas, trees that were cut and stacked in areas. All of this was done years ago, but it is something we are looking to clean up or be able to explain why it is the way it is. Once these areas die back for the winter, we can more easily assess the issues. Our tree company has a licensed arborist on staff. Ron, our Project and Facilities Manager, met and walked with the Department of Forestry and they made great recommendations. We have contacted the County for specific guidelines on all swale, preserve and storm drain areas. Ron will meet with the Loudoun County Arborist and the Department of Forestry again soon. 
Sports Pavilion Update
New hours of operation as of October 1, 2020:
Monday-Friday 5am-9pm
Saturday-Sunday 7am-5pm 
Masks are required inside the facility, temperatures are being taken at check-in and waivers must be signed. 
The indoor pool has reopened! We have 3 lanes designated for homeowners only. No more than 5 to a lane. 
To view full rules/regulations in regards to COVID please click HERE.
The hours of operation are:
Monday-Friday 5am-8:30pm
Saturday- Sunday 7am-4:30pm
Tennis Tennis and MORE Tennis 
The Tennis bubble will open tomorrow, October 3rd!
You can call the front desk at Pavilion or go online to reserve indoor bubble court time. 
To view full rules/regulations in regards to COVID please click HERE.
You can now book courts online, click HERE to learn how.
The hours of operation are:
Monday-Friday 5am-8:30pm
Saturday- Sunday 7am-4:30pm
We have 7 painted pickleball courts:
2 at the Woods
2 at the Mills
2 at the Lakes 
1 inside the bubble at the Pavilion
We are looking to add pickleball courts at the indoor basketball court at the Pavilion. 
Upcoming Special Events
  • The car show scheduled for this weekend has been canceled due to low pre-registration and COVID concerns.
  • Tuesday 10/6 is the National Night Out Cookie Social at The Lakes from 5:30pm-7pm
    • This is an annual community building campaign that promotes police-community partnership and neighborhood comradery. 
    • The event will be held outside and social distancing will be in place, masks will be required.
    • All Ashburn Village Residents will receive free cookies from Captain Cookie compliments of the AVCA.
  • Sunday 10/25 is the Drive Thru Trunk or Treat and House Decorating Contest
    • Residents Receive a bag of candy and drive through the decorated trunks at AVSP
    • Then take the map of decorated houses and visit, snap a picture at ones with photo ops
    • Vote for your favorite house and trunk, prizes for 1st, 2nd and 3rd place house and trunk. 
    • FREE to enter your TRUNK AND HOUSE, pre-registration required (must be an Ashburn Village Resident). Register by 10/22.  
    • To register your TRUNK click HERE.
    • To register your HOUSE click HERE.
    • The event is FREE and open to Ashburn Village Residents, registration is NOT required to attend.